FileGRI

FileGRI is the proprietary Records and Archives Management System of GRICOSIG. It is designed to act as a secure, long-term corporate document vault, records registry, and file archive system for secure client sharing and audit trails.

Core Features

• Secure Document Vaults: Highly encrypted file storage with precise role-based access control (RBAC).
• Structured Metadata Tagging: Tag archives by project, year, client, division, or document type for rapid search query execution.
• Legal Compliance Hold: Lock archives to prevent accidental deletion of audited financial records or engineering layouts.
• Audit Logging: Real-time logging of all file uploads, edits, views, and downloads.

Common Workflows

Archive a Compliance Document

1. Go to the Records Registry panel.
2. Click Archive Document.
3. Drag and drop the scanned document file.
4. Input the metadata tags: Client name, project name, year, and category (e.g., Tax Filings).
5. Set retention rules if needed (e.g., Keep for 7 Years).
6. Click Confirm Archive to lock the record in the vault.